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Special Considerations for the PTL position only:  At any time throughout the year the majority of existing Committers can vote agree to call for a new PTL election.  This is to ensure that absentee or , non-responsive or disruptive PTLs are not allowed to remain in place.

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The sitting PTL - WHETHER RUNNING OR NOT - is responsible for sending an email to the appropriate email distribution list (using their project specific email tag if relevant) on or about the anniversary of the previous year's election, indicating that nominations for the PTL position are open. Individuals interested in running for the PTL position should reply-all to that email indicating their intention to run.   Candidates are encouraged to include a biography and statement of intent on why you they would be a good person to hold this the position. 

• • • The nomination phase begins with the receipt of the original announcement email ( as verified by checking the appropriate list in groups.io )
    • The nomination phase ends two (2) full business days in the same time zone as that original email

Election Phase
The sitting PTL - WHETHER RUNNING OR NOT - is responsible for setting up Condorcet election using the CIVS voting system.   Follow Follow the instructions on that page to set up your poll.  For consistency across the Project, this should be done even if the nominee is running unopposed.   our community Voting Best Practices when setting up the poll.  

• • • The
    • The poll should be set as Private so that each committer receives an individual vote request - do not use a single URL public poll
    • The duration should be three (3) full global business days in the same time zone the poll was initiated from
    • The results of the poll must be publicly viewable
    • Note if there is only one candidate add "Abstain" as a second choice in CIVS. 

Election Results  

• • • A majority vote of all Committers is required to win the PTL election.
    • The winning PTL updates the Voting Results History page with their name, date, and link to the publicly viewable CIVS results and sends email to onap-tsc with the results

Escalate to the TSC if: The sitting PTL does not initiate either the announcement or the poll, or if fewer than 50% +1 of the Committers vote

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Subcommittee Chair Elections

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Who is eligible to Vote: Subcommittee members of record (as per the wiki page) effective the date the nomination process starts AND as controlled within the context of Section 4.4.1.4 of the Community Document

NOTE:  Please ensure that both names and email addresses for all members are listed on the membership wiki page.  Failure to do so creates a great deal of  unnecessary manual intervention on the part of the LF Program Manager when the poll is being set up.  Thanks!

Process:

Self Nomination Phase
When appropriate a call for nominations will be sent by the LF should be announced at the subcommittee meeting by the sitting Chair and a notification sent to the appropriate public email distribution list, using the subcommittee's specific email tag.  Individuals interested in running for the Subcommittee Chair position must reply-all to that email with your their intention to run.  It is recommended that candidates Candidates are encouraged to include a biography and statement of intent on why you they would be a good person to hold this position.

• • • The nomination phase officially begins with the receipt of the announcement ( as verified by checking the appropriate list in groups.io )
    • The nomination phase ends four (4) full global business days after the announcement in the same time zone the poll was initiated from

Election Phase
A The sitting Chair - WHETHER RUNNING OR NOT - is responsible for setting up Condorcet election will be held using the CIVS voting system.  All Follow the instructions on our community Voting Best Practices when setting up the poll.   All eligible voting subcommittee members (as indicated above) will receive an invitation to voteare to receive a ballot.

• • • The election phase will begin on with the distribution of the CIVS poll via email
    • The election phase will end four (4) full global business days later in the same time zone the poll was initiated from

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• • • The individual receiving the highest number of votes from all votes cast shall be declared the winner UNLESS other provisions have already been agreed to within a particular subcommittee such as the top two vote getters are elected as  joint-Chairs or the top vote getter is elected as Chair and the runner-up is elected Vice-Chair. 
    • The LF will update the Voting Results History page with their name, date, and link to the publicly viewable CIVS results and send an email to the distribution list and to onap-tsc

Escalations:

Escalate to the TSC if the sitting Chair does not initiate either the announcement or the poll in a timely fashion, or if fewer than 50% +1 of the eligible voters respond to CIVS.

If you have fundamental concerns about the process, any member of the community can always reach out to your LFN Program Manager by sending an email to pmo @ onap.org  (minus the blank spaces) 

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Community Coordinator Elections

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