Voting Best Practices

When the need arises for voting on Committee Members or Project Technical Leads we recommend using the Condorcet Internet Voting Service 
( CIVS ) system from Cornell University.     http://civs.cs.cornell.edu/

For the most part you can just click "Create A Poll" in the upper right hand corner and fill out the form, but there are a few specifics that should be followed:

• Set the name of the poll to be something unambiguous such as "Foo-Sniblette PTL Election 2017"
• Make sure the end date/time includes the specific time zone you are using
• In addition to listing each candidate name, the following two values should also be added as "candidates"
  • I abstain from voting in this election
  • I am voting against all candidates
• The poll should be set to "private" to ensure that people can only vote once
• Select detailed ballot reporting - BUT DO NOT check the nested "reveal the identity of the voter" check box.  

After you click "Create Poll" CIVS will send you a link that will actually start and send the poll. 

Once you have started the poll via the link that was sent to you, go back to the "Poll Control" page and enter the email address of everyone that should receive a ballot.

• IMPORTANT!  include the email address "pmo @ onap.org" (without the spaces or quotes) in the list of ballot email addresses. This is to ensure that the LFN Program Manager gets a copy of the ballot.

That's all there is to it.  The email invitations will be sent to the folks you have included.

When the end-time comes for the poll, go back to the "Poll Control" webpage and close the poll.  Once that is done you can see the results of the election. 

Send an email to the community indicating the election has concluded and indicate the winner.  There is a link on the invitation to vote, that points to the election results as well.

Please record the election results on the Voting Results History page.